Best definition of mail merge

Here's a widely accepted definition of mail merge:

Mail Merge: A process in which a document, such as a letter or form, is automatically generated by combining a standard template with a list of data, such as names and addresses, to create multiple customized versions of the document.

In other words, mail merge is a technique used to create personalized documents, such as letters, invoices, or newsletters, by inserting specific information from a database or spreadsheet into a template. This allows for efficient and cost-effective communication with a large number of individuals or organizations.

The mail merge process typically involves the following steps:

  1. Creating a template document with placeholders for the data that will be inserted.
  2. Creating a data source, such as a spreadsheet or database, that contains the information to be inserted into the template.
  3. Using software, such as a word processor or mail merge tool, to merge the template with the data source.
  4. Generating the customized documents by inserting the data from the data source into the template.

Mail merge is commonly used in various industries, including marketing, finance, and healthcare, to create personalized communications, such as:

Overall, mail merge is a powerful tool that helps organizations streamline their communication processes, improve efficiency, and enhance the overall customer experience.