How to completely download mail from exchange to outlook
To completely download mail from Exchange to Outlook, you can follow these steps:
Method 1: Using Outlook's built-in feature
- Open Outlook and go to the "File" menu.
- Click on "Account Settings" and then select "Account Settings" again from the dropdown menu.
- In the "Account Settings" window, select your Exchange account and click on "Change".
- In the "Change Account" window, click on the "More Settings" button.
- In the "More Settings" window, click on the "Advanced" tab.
- Under "Download and Send", select the option "Download complete items including attachments" and make sure the box next to "Download headers only" is unchecked.
- Click "OK" to save the changes.
Method 2: Using the "Download All" feature
- Open Outlook and go to the "File" menu.
- Click on "Open & Export" and then select "Export to a file".
- In the "Export to a file" window, select "Outlook Data File (.pst)" as the file type.
- Choose a location to save the file and enter a name for the file.
- Select the "Download all items, including attachments" option.
- Click "Next" and then "Finish" to start the download process.
Method 3: Using the "Import and Export" feature
- Open Outlook and go to the "File" menu.
- Click on "Open & Export" and then select "Import/Export".
- In the "Import and Export" window, select "Export to a file" and then click "Next".
- Select "Outlook Data File (.pst)" as the file type and choose a location to save the file.
- Select the "Download all items, including attachments" option.
- Click "Finish" to start the download process.
Additional tips:
- Make sure you have enough disk space to download all your emails.
- If you have a large number of emails, it may take some time to download them all.
- You can also use third-party add-ins, such as Synchronize, to download emails from Exchange to Outlook.
- If you're using Outlook 2016 or later, you can use the "Download all" feature in the "File" menu to download all emails, including attachments.