How to keep old e mail in outlook

The eternal struggle of managing old emails in Outlook!

Here are some ways to keep old emails in Outlook:

1. Archive emails: You can archive emails to move them out of your inbox and into an archive folder. This will help declutter your inbox and keep your important emails organized. To archive an email, right-click on the email, select "Move," and then choose "Archive."
2. Create a "Sent Items" folder: You can create a "Sent Items" folder to store all your sent emails. This way, you can easily access and reference your old emails. To create a new folder, go to "File" > "New Folder" and name it "Sent Items."
3. Use a "Drafts" folder: Similar to the "Sent Items" folder, you can create a "Drafts" folder to store emails that you've started but haven't finished sending. This way, you can easily access and finish your old emails.
4. Use a "Junk" folder: If you have a lot of spam or junk emails, you can move them to a "Junk" folder to keep your inbox clean. To move an email to the "Junk" folder, right-click on the email, select "Move," and then choose "Junk."
5. Use a third-party add-in: There are several third-party add-ins available that can help you manage your old emails in Outlook. For example, you can use an add-in like "Email Manager" or "Outlook Cleanup" to help you organize and delete old emails.
6. Use Outlook's built-in search function: Outlook has a powerful search function that allows you to search for emails by keyword, sender, recipient, and more. You can use this function to find old emails and keep them organized.
7. Use folders and subfolders: You can create folders and subfolders to organize your old emails. For example, you can create a folder for each year or quarter, and then create subfolders for each month or project.
8. Use a "Read" or "Unread" flag: You can use the "Read" or "Unread" flag to mark old emails as read or unread. This way, you can easily identify which emails you've read and which ones you haven't.
9. Use a "Priority" flag: You can use the "Priority" flag to mark old emails as high or low priority. This way, you can easily identify which emails are important and which ones are not.
10. Consider using a cloud-based email service: If you're using a cloud-based email service like Office 365 or Gmail, you can use their built-in features to manage your old emails. For example, you can use Gmail's "Inbox" feature to automatically archive old emails.

By using these methods, you can keep your old emails organized and easily accessible in Outlook.