How to reduce apple mail size

The eternal struggle of managing email storage space! Here are some tips to help you reduce the size of your Apple Mail mailbox:

  1. Empty the Trash: Regularly emptying the Trash folder will free up space by deleting permanently deleted emails.
  2. Compact Mailboxes: Go to Mail > Preferences > Accounts > [Your Account] > Advanced > Compact Mailboxes. This will remove unnecessary data and reduce the size of your mailbox.
  3. Delete Unwanted Emails: Get rid of unnecessary emails, including spam, newsletters, and promotional emails. You can use the "Mark as Junk" feature or delete them manually.
  4. Unsubscribe from Unwanted Newsletters: Stop receiving unwanted newsletters and promotional emails by unsubscribing from them.
  5. Use Filters: Create filters to automatically move or delete emails that are no longer needed. Go to Mail > Preferences > Rules > Edit Rule.
  6. Reduce Attachments: Consider reducing the size of attachments or using cloud storage services like iCloud, Google Drive, or Dropbox to store and share files.
  7. Use a Third-Party Email Client: If you're using Apple Mail, you might consider switching to a third-party email client like Airmail, Spark, or Microsoft Outlook, which may offer more advanced features for managing email storage.
  8. Check for Duplicate Emails: Use the "Find" feature (Command + F) to search for duplicate emails and delete them.
  9. Use the "Search" Feature: Use the search feature to find and delete emails that are no longer needed.
  10. Consider Upgrading Your Storage: If you're running low on storage space, consider upgrading your iCloud storage plan or using an external hard drive to store your emails.
  11. Use the "Archive" Feature: If you have a large number of emails that you don't need immediate access to, consider archiving them. Go to Mail > Preferences > Accounts > [Your Account] > Advanced > Archive.
  12. Use a Mail Client with a Built-in Archive: Some email clients, like Microsoft Outlook, have a built-in archive feature that allows you to move emails to an archive folder, freeing up space in your inbox.

By implementing these tips, you should be able to reduce the size of your Apple Mail mailbox and free up some valuable storage space.