How to suppress blank lines in mail merge

When using mail merge in Microsoft Word, you may encounter blank lines in your output document. Here are a few ways to suppress blank lines:

Method 1: Use the & symbol

In your mail merge document, insert a space character (`) followed by the&` symbol. This will prevent a blank line from being inserted.

Example: &

Method 2: Use the ¶ symbol

In your mail merge document, insert the ¶ symbol (also known as the "paragraph mark" or "line break" symbol). This will insert a line break without creating a blank line.

Example: ¶

Method 3: Use the ^l code

In your mail merge document, insert the ^l code (caret-l). This will insert a line break without creating a blank line.

Example: ^l

Method 4: Use the "Suppress blank lines" option

In the Mail Merge toolbar, click on the "Options" button and then select "Suppress blank lines" from the drop-down menu. This will prevent blank lines from being inserted in your output document.

Method 5: Use a macro

You can also use a macro to suppress blank lines in your mail merge document. Here's an example VBA code:

Sub SuppressBlankLines()
    Dim doc As Document
    Set doc = ActiveDocument
    doc.MailMerge.SuppressBlankLines = True
End Sub

To use this macro, open the Visual Basic Editor (VBE) in Microsoft Word, create a new module, and paste the code into it. Then, run the macro by clicking on the "Run" button or pressing F5.

I hope these methods help you suppress blank lines in your mail merge output!