Automatically send mail requisitioner in grn sap

In SAP, you can automatically send a mail to the requisitioner when a Goods Receipt Note (GRN) is created or approved. Here's a step-by-step guide to achieve this:

Prerequisites:

  1. Ensure that the SAP system is configured to send emails using a mail server.
  2. The user who creates or approves the GRN must have the necessary authorization to send emails.

Step 1: Create a User-Defined Mail (UDM) in SAP

  1. Go to the SAP menu: SAP Easy Access > System > User > User-defined mail
  2. Click on Create to create a new UDM.
  3. Enter a name for the UDM, e.g., "GRN Requisitioner Notification".
  4. In the Recipient field, enter the email address of the requisitioner.
  5. In the Subject field, enter a subject for the email, e.g., "GRN Created/Approved".
  6. In the Body field, enter the email body, e.g., "Dear [Requisitioner], a new GRN has been created/approved for [Material Name]. Please review and confirm receipt."
  7. Click Save to save the UDM.

Step 2: Create a Workflow in SAP

  1. Go to the SAP menu: SAP Easy Access > System > Workflow > Create
  2. Enter a name for the workflow, e.g., "GRN Requisitioner Notification".
  3. Select the GRN object as the workflow object.
  4. Add a new step to the workflow by clicking Add Step.
  5. Select the Send Mail activity and choose the UDM created in Step 1.
  6. Configure the Send Mail activity as follows:
    • Recipient: Enter the email address of the requisitioner.
    • Subject: Enter the subject of the email.
    • Body: Enter the email body.
  7. Click Save to save the workflow.

Step 3: Assign the Workflow to the GRN

  1. Go to the SAP menu: SAP Easy Access > Logistics > Inventory Management > Goods Receipt Note > Create
  2. Create a new GRN or open an existing one.
  3. In the GRN screen, click on the Workflow button.
  4. Select the workflow created in Step 2, "GRN Requisitioner Notification".
  5. Click Save to save the GRN.

Step 4: Test the Automatic Email Sending

  1. Create a new GRN or approve an existing one.
  2. The system will automatically send an email to the requisitioner with the subject and body configured in the UDM.

Note: The email sending process may take a few seconds to complete, depending on the system configuration and network latency.