Automatically send mail requisitioner in grn sap
In SAP, you can automatically send a mail to the requisitioner when a Goods Receipt Note (GRN) is created or approved. Here's a step-by-step guide to achieve this:
Prerequisites:
- Ensure that the SAP system is configured to send emails using a mail server.
- The user who creates or approves the GRN must have the necessary authorization to send emails.
Step 1: Create a User-Defined Mail (UDM) in SAP
- Go to the SAP menu:
SAP Easy Access
>System
>User
>User-defined mail
- Click on
Create
to create a new UDM. - Enter a name for the UDM, e.g., "GRN Requisitioner Notification".
- In the
Recipient
field, enter the email address of the requisitioner. - In the
Subject
field, enter a subject for the email, e.g., "GRN Created/Approved". - In the
Body
field, enter the email body, e.g., "Dear [Requisitioner], a new GRN has been created/approved for [Material Name]. Please review and confirm receipt." - Click
Save
to save the UDM.
Step 2: Create a Workflow in SAP
- Go to the SAP menu:
SAP Easy Access
>System
>Workflow
>Create
- Enter a name for the workflow, e.g., "GRN Requisitioner Notification".
- Select the
GRN
object as the workflow object. - Add a new step to the workflow by clicking
Add Step
. - Select the
Send Mail
activity and choose the UDM created in Step 1. - Configure the
Send Mail
activity as follows:Recipient
: Enter the email address of the requisitioner.Subject
: Enter the subject of the email.Body
: Enter the email body.
- Click
Save
to save the workflow.
Step 3: Assign the Workflow to the GRN
- Go to the SAP menu:
SAP Easy Access
>Logistics
>Inventory Management
>Goods Receipt Note
>Create
- Create a new GRN or open an existing one.
- In the
GRN
screen, click on theWorkflow
button. - Select the workflow created in Step 2, "GRN Requisitioner Notification".
- Click
Save
to save the GRN.
Step 4: Test the Automatic Email Sending
- Create a new GRN or approve an existing one.
- The system will automatically send an email to the requisitioner with the subject and body configured in the UDM.
Note: The email sending process may take a few seconds to complete, depending on the system configuration and network latency.